Many companies use Microsoft Outlook as a centralized program for emails, calendars, and task lists. If your company uses Outlook, or is thinking of switching over to it, here are a few tricks and tips to make the program work for you!
Keyboard Shortcuts
Like many other Microsoft programs – Word, Excel, etc. – Outlook has a few keyboard shortcuts that can save you time. Some of the most common include:
- Ctrl+R: reply to email
- Alt+R: reply to all in email or switch to the work week calendar view
- Alt+W: forward email or switch to the weekly calendar view
- Ctrl+M: F9 to Send/Receive all
- Alt+S: Send email
- Ctrl+G: open the “Go to date” dialog to jump to any date in the calendar
Try Outlook’s Quick Steps.
Microsoft implemented Quick Steps in Outlook 2010, and the feature continues to be a fantastic time saver. Create a Quick Step action for any multi-step action you can think of – move an email to a designated folder and mark it as read, or create a task out of an email and add it to the calendar at the same time.
Desktop Notifications, Your Way
Some people need desktop notification for emails, tasks, and appointments to keep themselves on track. Others only need the reminder for the most important emails. Whatever your preferences, you can set Outlook to respond to any notification how you want them to be. If you only want the most important emails to give you a reminder, then you’ll need to turn off all desktop alerts under the Mail Options, and then create an Outlook rule to display alerts for messages from specific people sent only to you.
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